Monday, November 1, 2010
Wednesday, September 1, 2010
Visa Requirement List of Countries
Please refer to the link for those countries requiring official visas. Even when traveling against a tourist passport (personal), there is a risk that a country can refuse you entry. DAS Travel's Barbara Gulick, is the official delegated (appointed) State Department expert on passport and visas, so please ask her any questions you may have. It could save you a trip to the embassy.
Friday, August 27, 2010
Purchase Own Domestic Rail - Fare Quote Requirements (Change)
DAS and DFM have now updated the requirement as it relates to Amtrak rail quotes and preparing expense reports for domestic travel.
If a traveler purchases their own Amtrak ticket outside of SATO, the city-pair fare should now be provided instead. The city-pair fare can be obtained from either GSA City-Pairs website, Inside NSF Travel Fare-Finder or request a DAS Travel Reservations quote. Fares supplied through government sources will be used to measure train travel reimbursement up to the government cost.
Travelers should adhere to existing guidelines when using train travel by:
If a traveler purchases their own Amtrak ticket outside of SATO, the city-pair fare should now be provided instead. The city-pair fare can be obtained from either GSA City-Pairs website, Inside NSF Travel Fare-Finder or request a DAS Travel Reservations quote. Fares supplied through government sources will be used to measure train travel reimbursement up to the government cost.
Travelers should adhere to existing guidelines when using train travel by:
- Use coach-class accommodations for all train travel, except when NSF authorizes other than coach-class service
- A medical disability or special need to travel under premium can be authorized
- Use of the Acela service is business class and is deemed advantageous to the government
Local vs Outside Washington, DC Region
There has been some confusion about the radius outside the Washington, DC region. It does not have anything to do with mileage and is based on counties. Please refer to the link and determine whether the county is one described as part of the Washington, DC area.
Please also refer to 'Local Travel' inside NSF's Travel site for more info.
Please also refer to 'Local Travel' inside NSF's Travel site for more info.
Tuesday, August 10, 2010
Monday, June 14, 2010
Justifications - Approvals
When a traveler veers from outside NSF policy, an approval must be sought. ......
Sunday, June 13, 2010
Changing Cost Centers
When traveler's plan has not been rectified within the same funding year, the preparer must retrieve the appropriate cost center codes and manually change them under the expense report. In addition, the traveler must determine and calculate those costs that have been paid and exclude them, as in the case of 'travel' (transportation) more than likely has been covered/paid out already.
Open Skies Agreement
Bi-lateral agreements between the US and certain countries (Japan, European Union, Australia...) allow for some flexibility when traveling internationally. The main criteria must be established first. Verify the following:
- Does a citypair exist?
- A written fare quote must be obtained (preapproved)
International Travel - Fly America Act
Travelers are required by mandate to adhere to the Fly America Act. There are certain conditions that allow for travel outside this requirement and approval must come from DAS Travel first.
International - Premium Travel
In order to receive an upgraded seat (premium), a traveler must first establish and have approval based on the following:
Justifications - Explanations for Veering from Norm
If traveler is substantiating why he/she is traveling outside normal protocols, a justification must be noted in the travel authorization. For instance, if there is no city pair, than a written fare quote should be obtained and preapproved by DAS Travel.
Preparing International Travel Authorizations
Authorizations should be set at 300 percent to ensure travelers' expenses (due to FX fluctuations) will be covered and to avoid an amendment post-travel. Receipts should be converted based on any date traveled. Receipts should be marked by alt preparer by type (i.e. lodging, taxi, etc.).
Per Diem - IPA Allowances (Other)
When a traveler performs IRD Other, he/she is allowed certain expenses above IRD Home.
Per Diem - IPA Allowances (Home Institution)
When a traveler is authorized Home Institution, allowable reimburseables are:
Mileage Fare Quote - Expense Reporting
POV usage requires a fare quote as well as a mileage documentation. when:
- Mileage exceeds 300 miles (based on one-way travel)
- Supporting a comparison against primary transport while conducting official business travel
- Comparing ground transport (taxi) that exceeds $75
Per Diem - Outside Washington, DC Counties
Allowances for per-diem outside the immediate Washington, DC metro area. It is not dependent on 50 miles plus to qualify. Its dependent on county.
Foreign Air - Intra-Country
When it is necessary to use a foreign carrier pass the international point
Travel Types - Sponsored (Federal Agencies)
When partially paid (in-kind) for by an outside federal agency
IRD Allowances
Permitted allowances for IRD Home include:
- Per Diem 3/4ths on the 1st and last day of travel
- POV (personal vehicle) mileage at .50 cents per mile
- Ground transport in the form of taxi or shuttle
Thursday, June 10, 2010
Wednesday, June 9, 2010
Reimbursement - Hotel Receipt w/Zero Balance
Background: Traveler received hotel receipt. Receipt did not reflect a zero balance. DFM will reject the claim, because traveler are required to have appropriate receipt.
Resolution: Traveler/alt preparer can contact the hotel and either speak with Reservations or Accounting to obtain a new receipt, showing a zero balance.
Resolution: Traveler/alt preparer can contact the hotel and either speak with Reservations or Accounting to obtain a new receipt, showing a zero balance.
Monday, June 7, 2010
Expenses - Resort Fees (aka Other Taxes)
Background: Traveler accumulated other taxes associated with hotel stay. Since fees/taxes tagged as 'conference fees, auxilliary fees, etc.' are not valid expense types, it is important that you ask the hotel to revise the titles as a 'resort fee'. Otherwise, you can expect DFM to reject it.
Sunday, May 23, 2010
Fedtraveler Help Desk - At Your Service
Are you frustrated that you can't manage to figure out how to do a work-around or your expense report was rejected for an unknown reason, or just want to learn/understand how to get something processed? Well, DAS Travel Team and Fedtraveler are teaming an effort to get the help you need. Did you know that Fedtraveler automatically receives an electronic flag when you receive a rejected transaction? Once they do, you can bet that they will be reaching out to you. You don't necessarily need to wait for a response post-reject, they are happy to help you BEFORE you submit your transaction. Reach them at x8992.
Here are the steps to obtaining effective results.
Barbara Gulick, DAS Travel Analyst suggest the following:
First, click the link below to our newly updated Inside NSF Travel web site information on completing the Expense Report. There is a wonderful checklist to help you avoid common errors and remind you of some of the things you need to fax with your receipts, such as the DAS approval if your purchase your own ticket. See the checklist and other valuable information @ http://inside.nsf.gov/travel/fedtraveler/facts/expense_reports.jsp
OR
If you need additional assistance, then let one of our NSF FedTraveler Support Team members come to YOUR desk and walk you through the problems you are experiencing. Our team can provide valuable guidance on things like categories of expenses, IDL, conversion rates and more, discuss the documentation you need to provide, and take a look at the receipts you have.
It is so important for you to be reimbursed for your official travel. Think of this as “tax time” for travel. Collect your receipts in a shoebox if necessary and let our team help you get it done.
Please contact the team to make an appointment at the Outlook alias NSF FedTraveler Support or call 292- 8992 or drop into their location in Room 323N.
Provided by: Barbara Gulick
Here are the steps to obtaining effective results.
Barbara Gulick, DAS Travel Analyst suggest the following:
First, click the link below to our newly updated Inside NSF Travel web site information on completing the Expense Report. There is a wonderful checklist to help you avoid common errors and remind you of some of the things you need to fax with your receipts, such as the DAS approval if your purchase your own ticket. See the checklist and other valuable information @ http://inside.nsf.gov/travel/fedtraveler/facts/expense_reports.jsp
OR
If you need additional assistance, then let one of our NSF FedTraveler Support Team members come to YOUR desk and walk you through the problems you are experiencing. Our team can provide valuable guidance on things like categories of expenses, IDL, conversion rates and more, discuss the documentation you need to provide, and take a look at the receipts you have.
It is so important for you to be reimbursed for your official travel. Think of this as “tax time” for travel. Collect your receipts in a shoebox if necessary and let our team help you get it done.
Please contact the team to make an appointment at the Outlook alias NSF FedTraveler Support or call 292- 8992 or drop into their location in Room 323N.
Provided by: Barbara Gulick
DAS Travel Contacts - Quote Requests and FedTraveler Help Desk
To receive fast responses on requests for written fare quotes, exception permissions, or posing questions involving travel, please use the Outlook email aliases below:
DAS Travel Team —
The non-refundable ticket approval request form will route to this mailbox. You may also use this alias for all travel policy questions.
DAS Travel Reservations —
To reach SATO if you need a written fare quote that may be needed when submitting a travel expense.
NSF Fed Traveler Support —
This alias is for assistance with FedTraveler issues, such as PINs, Travel Authorizations, faxing receipts, and other issues.
DAS Travel Team —
The non-refundable ticket approval request form will route to this mailbox. You may also use this alias for all travel policy questions.
DAS Travel Reservations —
To reach SATO if you need a written fare quote that may be needed when submitting a travel expense.
NSF Fed Traveler Support —
This alias is for assistance with FedTraveler issues, such as PINs, Travel Authorizations, faxing receipts, and other issues.
TSA Security Implementation - Fully Executed by End of 2010
TSA is nearing the end of setting in place the requirement to have government-issued identification for EVERY traveler. If a traveler is not in compliance, they will be denied boarding. See the following for requirements.
As Secure Flight is implemented throughout 2009 and 2010, travelers/travel arrangers booking a reservation are being asked to provide the following data, as it appears on the government-issued identification the traveler plans to use at the airport:
• Full name
• Date of birth
• Gender
For NSF staff, the easiest way to ensure that the required data elements are included in the travel reservation is to make sure the data is included in their FedTraveler User Profile, and that all the information is accurate and complete.
A reminder for those who have names with special characters or punctuation marks (for example hyphenated names or initials followed by a period) - The interface between FedTraveler and the on-line booking engine cannot pass the special characters or punctuation through and on-line reservations cannot be made for names that contain them. Be sure to replace any special characters with spaces and do not include punctuation in the name in your User Profile. The Secure Flight requirement for exact name matching is flexible enough to allow for these minor differences.
Travelers can elect to not provide the name, birth date and gender information at the time of booking a reservation. However, once the program is in place, these travelers may be denied on-line check-in, requested to provide the data at the airport, and/or subject to additional screening and potential delays, which could result in denied access to the secured area of the airport by the TSA.
TSA Secure Flight Implementation Current Timeline:
Early 2010—The TSA plans to conduct watch list matching for 100 percent of passengers on all domestic commercial flights
End of 2010—The TSA plans to conduct watch list matching for 100 percent of passengers on all international commercial flights
As Secure Flight is implemented throughout 2009 and 2010, travelers/travel arrangers booking a reservation are being asked to provide the following data, as it appears on the government-issued identification the traveler plans to use at the airport:
• Full name
• Date of birth
• Gender
For NSF staff, the easiest way to ensure that the required data elements are included in the travel reservation is to make sure the data is included in their FedTraveler User Profile, and that all the information is accurate and complete.
A reminder for those who have names with special characters or punctuation marks (for example hyphenated names or initials followed by a period) - The interface between FedTraveler and the on-line booking engine cannot pass the special characters or punctuation through and on-line reservations cannot be made for names that contain them. Be sure to replace any special characters with spaces and do not include punctuation in the name in your User Profile. The Secure Flight requirement for exact name matching is flexible enough to allow for these minor differences.
Travelers can elect to not provide the name, birth date and gender information at the time of booking a reservation. However, once the program is in place, these travelers may be denied on-line check-in, requested to provide the data at the airport, and/or subject to additional screening and potential delays, which could result in denied access to the secured area of the airport by the TSA.
TSA Secure Flight Implementation Current Timeline:
Early 2010—The TSA plans to conduct watch list matching for 100 percent of passengers on all domestic commercial flights
End of 2010—The TSA plans to conduct watch list matching for 100 percent of passengers on all international commercial flights
Foreign Travelers - Fedtraveler Profile Creation
Certain travelers (Non-US Citizens) will not have a SS number. However, because they are not given a flat-fee rate for serving on panels or if invited for other NSF official business anyway, they will not be managed through Guest Travel. Instead, Fedtraveler profiles must be set-up. To initiate a profile in order to create a Fedtraveler Travel Plan (for expense reimbursement), a dummy social security number must be created. Follow the following guidelines set forth by DTT.
Meeting participants who are non U.S. Citizens without a Green Card must be reimbursed for their expenses (only) in FedTraveler. You will need to obtain a dummy SSN to create a profile in FedTraveler. Below are the steps for the participants and the program office. The following criteria was offered by Kim Bryant, Travel Analyst DTT.
The participant must:
1. First register for the meeting in FastLane.
2. Answer “No” to the question regarding the SSN.
3. Answer “No” they are not a U.S. citizen or a green card holder.
4. Will be prompted to put in a foreign address only (no US address or banking information will be accepted).
5. The participant should notify the office that they do not have a SSN and that they are a foreign panelist without a green card.
What the program office must do:
1. Verify in GUEST that the foreign participant has registered for the meeting; they will be a Type 5. To verify, check “yes” in the registration column in the reimbursement management screen in GUEST.
2. Inform the meeting participant that they will not be receiving flat rate reimbursement and that they must save all required receipts for reimbursement of their expenses.
3. Then send an email to the “DAS Travel Team” email alias requesting that a dummy SSN be created for the participant. The email should contain:
• Participant’s full name
• Meeting ID
• Participant’s email address
• Participant’s Country
• Participant’s Institution
4. DAS will contact you by email within 2 business days with the dummy SSN.
5. Use the Dummy SSN to create a FedTraveler profile, if there is not already an existing profile for the meeting participant.
Provided by: Kim Bryant, DAS Travel Team
Meeting participants who are non U.S. Citizens without a Green Card must be reimbursed for their expenses (only) in FedTraveler. You will need to obtain a dummy SSN to create a profile in FedTraveler. Below are the steps for the participants and the program office. The following criteria was offered by Kim Bryant, Travel Analyst DTT.
The participant must:
1. First register for the meeting in FastLane.
2. Answer “No” to the question regarding the SSN.
3. Answer “No” they are not a U.S. citizen or a green card holder.
4. Will be prompted to put in a foreign address only (no US address or banking information will be accepted).
5. The participant should notify the office that they do not have a SSN and that they are a foreign panelist without a green card.
What the program office must do:
1. Verify in GUEST that the foreign participant has registered for the meeting; they will be a Type 5. To verify, check “yes” in the registration column in the reimbursement management screen in GUEST.
2. Inform the meeting participant that they will not be receiving flat rate reimbursement and that they must save all required receipts for reimbursement of their expenses.
3. Then send an email to the “DAS Travel Team” email alias requesting that a dummy SSN be created for the participant. The email should contain:
• Participant’s full name
• Meeting ID
• Participant’s email address
• Participant’s Country
• Participant’s Institution
4. DAS will contact you by email within 2 business days with the dummy SSN.
5. Use the Dummy SSN to create a FedTraveler profile, if there is not already an existing profile for the meeting participant.
Provided by: Kim Bryant, DAS Travel Team
Flight Changes - Through SATO Not Airlines
The need to adjust your flights, dates, routings or points is not an uncommon occurence. However, DAS Travel has given us particular guidelines to follow. To stray from this direction could create problems when the traveler expenses the trip. One major impact could be that the traveler will NOT be reimbursed for additional expenses (i.e. fees, differences in fare, hotel costs, etc.) that accrued because the traveler did not go through SATO. Please become familiar with how changes should be handled. The link is also attached to lead you to the direct source. DTT has provided the following:
Airlines are becoming more stringent in their policies for changes to reservations. Travelers used to be allowed to switch to an earlier flight, usually at no charge. Now most airlines are charging additional amounts for making changes, including a change fee and a possible increase in fare.
The Issue. You will be charged a change fee to take an earlier flight, unless you have a government contract fare. In addition, many airlines will issue you a new ticket at the current rate. This can result in an increase in fare, even for those travelling on government fares. For example, if you have a capacity controlled government fare on your old flight, there may be an increase to the full YCA fare, if the capacity has been exceeded on the new flight.
The Solution. Call Sato first! If you want to change to an earlier flight, contact SATO first so that any changes and add-collect fees/increases in fare will be charged to the Centrally Billed Account (CBA), if that was the original form of payment. Then you don’t have to do anything else.
If you deal directly with the airlines instead of calling Sato, you will need to charge the new ticket to your Individually Billed Travel Credit Card Account (IBA) or a personal credit card. While you can be reimbursed for the increased fare up to the amount of the full contract fare with DAS approval, you cannot be reimbursed for change fees.
To obtain DAS approval for the reimbursement, you must send an e-mail with the specifics, such as the traveler’s name, the departure and destination cities, the date, and the amount of the fare increase to the Outlook alias ‘DAS Travel Team’ and we will send the approval.
To claim reimbursement for the higher fare, include a copy of the approval, the receipt for your new ticket, and a fare quote when you fax your Expense Report.
Airlines are becoming more stringent in their policies for changes to reservations. Travelers used to be allowed to switch to an earlier flight, usually at no charge. Now most airlines are charging additional amounts for making changes, including a change fee and a possible increase in fare.
The Issue. You will be charged a change fee to take an earlier flight, unless you have a government contract fare. In addition, many airlines will issue you a new ticket at the current rate. This can result in an increase in fare, even for those travelling on government fares. For example, if you have a capacity controlled government fare on your old flight, there may be an increase to the full YCA fare, if the capacity has been exceeded on the new flight.
The Solution. Call Sato first! If you want to change to an earlier flight, contact SATO first so that any changes and add-collect fees/increases in fare will be charged to the Centrally Billed Account (CBA), if that was the original form of payment. Then you don’t have to do anything else.
If you deal directly with the airlines instead of calling Sato, you will need to charge the new ticket to your Individually Billed Travel Credit Card Account (IBA) or a personal credit card. While you can be reimbursed for the increased fare up to the amount of the full contract fare with DAS approval, you cannot be reimbursed for change fees.
To obtain DAS approval for the reimbursement, you must send an e-mail with the specifics, such as the traveler’s name, the departure and destination cities, the date, and the amount of the fare increase to the Outlook alias ‘DAS Travel Team’ and we will send the approval.
To claim reimbursement for the higher fare, include a copy of the approval, the receipt for your new ticket, and a fare quote when you fax your Expense Report.
Travel Fast Facts - One-Stop Reference
When you just want to get an overall on the main topics of travel, here's the spot. You will get general and specific soup-to-nuts policies and procedure information here.
Panelist Travel - Vouchers
Cross-reference this link to get a broader view of how panelist travel should be handled.
Fedtraveler - Travel Process Overview
To determine how Fedtraveler treats the travel process, please access the attached link.
Travel Credit Card - Application and Policies
The attached link navigates you through the government credit card application process.
Basic Travel Policies - Summary
Please refer to the attached link to review basic policies related to travel.
Fedtraveler Update - Sponsored (Non-Federal Agency)
Sponsored travel has been recategorized under 'Non Federal Agency'.
SATO Services - Contact Info During Normal and Emergency Hours
In the case of emergency while traveling, can reach SATO at any time. Those booked in the Fedtraveler system, should call 800.827.7777. This service is to provide reservation and ticketing support after normal office business hours
AND:
• The travel will commence within the following 24 hours, or
• The need to travel arises over the weekend/holiday and will commence over that weekend/holiday or the next business day
• The traveler cannot wait until the next business day to process the travel.
The three most frequently needed (valid) emergency travel services are:
• En route assistance, if changes to flight or travel arrangements are necessary due to inclement weather, flights delays or cancellations
• En route assistance due to a personal emergency when a traveler finds they must divert/change reservations due to illness or death in the family
• Traveler assistance, if the traveler gets to the airport/hotel/car agency and the reservation has not been ticketed or the reservation cannot be located.
The emergency travel service number is located on each itinerary. Don’t hesitate to call it when you have an emergency that meets the criteria described above .For reservations and ticketing assistance in all other situations, including: getting or changing seat assignments, when:
• requesting flight information
• updating frequent flyer numbers
• requesting a copy of an itinerary
OVERSEAS Travelers:
Please call the main service number (or the overseas collect number if you are overseas)
Additionally:
• Staff and invitational Travelers whose travel documents are being processed through FedTraveler.com, call 800-741-9943 between the hours of 8:00 am – 9:00 pm EST, Monday through Friday.
• Flat Rate Travelers (Panelists) call 800.817-5257 between the hours of 7:30 am – 8:30 pm EST, weekdays.
AND:
• The travel will commence within the following 24 hours, or
• The need to travel arises over the weekend/holiday and will commence over that weekend/holiday or the next business day
• The traveler cannot wait until the next business day to process the travel.
The three most frequently needed (valid) emergency travel services are:
• En route assistance, if changes to flight or travel arrangements are necessary due to inclement weather, flights delays or cancellations
• En route assistance due to a personal emergency when a traveler finds they must divert/change reservations due to illness or death in the family
• Traveler assistance, if the traveler gets to the airport/hotel/car agency and the reservation has not been ticketed or the reservation cannot be located.
The emergency travel service number is located on each itinerary. Don’t hesitate to call it when you have an emergency that meets the criteria described above .For reservations and ticketing assistance in all other situations, including: getting or changing seat assignments, when:
• requesting flight information
• updating frequent flyer numbers
• requesting a copy of an itinerary
OVERSEAS Travelers:
Please call the main service number (or the overseas collect number if you are overseas)
Additionally:
• Staff and invitational Travelers whose travel documents are being processed through FedTraveler.com, call 800-741-9943 between the hours of 8:00 am – 9:00 pm EST, Monday through Friday.
• Flat Rate Travelers (Panelists) call 800.817-5257 between the hours of 7:30 am – 8:30 pm EST, weekdays.
Split Funding - Modifying the Cost Centers
For those who asks the following, the DAS Travel Team has offered the following solution. Please direct yourself to the link attached below to reference this information.
Q. Split Funding – How do I do split funding?
A. Cost centers (or funding strings) are modified or added to a travel document on the Financial Summary screen. The default cost center from your user profile is the default cost center and will appear on the Financial Summary screen unless another cost center is chosen to replace it. To change an existing cost center, click on "Insert" to the right of the Cost Center line in the Trip Allocations box. The list of all valid cost centers for your organization appears. Select the correct cost center by clicking on the description.
To select a cost center from another organization, open the organization drop-down list and click on the appropriate organization. This will change the cost center box and list the cost centers for the selected organization. Select the correct cost center by clicking on the description.
To add a new line of accounting, follow the steps above and then click on "EDIT" again to select the appropriate Object Class, COMP or TRVL.
Q. Split Funding – How do I do split funding?
A. Cost centers (or funding strings) are modified or added to a travel document on the Financial Summary screen. The default cost center from your user profile is the default cost center and will appear on the Financial Summary screen unless another cost center is chosen to replace it. To change an existing cost center, click on "Insert" to the right of the Cost Center line in the Trip Allocations box. The list of all valid cost centers for your organization appears. Select the correct cost center by clicking on the description.
To select a cost center from another organization, open the organization drop-down list and click on the appropriate organization. This will change the cost center box and list the cost centers for the selected organization. Select the correct cost center by clicking on the description.
To add a new line of accounting, follow the steps above and then click on "EDIT" again to select the appropriate Object Class, COMP or TRVL.
Cross Fiscal Year Funding - Travel Obligations
Please refer to the following procedure in capturing obligated expenses that cross two fiscal year periods.
If you are traveling after October 1, but must pay for the hotel or registration fee before the new fiscal year (FY) funds are available, there is a simple solution. Have the traveler (or alternate preparer) complete the Travel Authorization, but ONLY obligate current FY funds for the amount to be paid before the trip begins (for example, hotel costs that must be paid in advance). Per DFM, you can't obligate the full amount until we have the new FY funds, but you can obligate enough current FY funds to cover expenses that require payment and reimbursement now.
After the Travel Authorization funds have been obligated, claim reimbursement for the advance costs on a SF 1164. The form must cite the Travel Authorization document number and be signed by your Division Director. When new FY money is available, process an amendment to the existing Travel Authorization for the remaining costs registration and remember to delete the costs for which you have already been reimbursed. Fax a copy of the 1164 with your receipts and any other Expense Report documentation. Years) for charges going into the next fy
https://access.nsf.gov/+CSCO+dh756767633A2F2F7661667671722E6166732E746269++/travel/faq/facts.
jsp#
If you are traveling after October 1, but must pay for the hotel or registration fee before the new fiscal year (FY) funds are available, there is a simple solution. Have the traveler (or alternate preparer) complete the Travel Authorization, but ONLY obligate current FY funds for the amount to be paid before the trip begins (for example, hotel costs that must be paid in advance). Per DFM, you can't obligate the full amount until we have the new FY funds, but you can obligate enough current FY funds to cover expenses that require payment and reimbursement now.
After the Travel Authorization funds have been obligated, claim reimbursement for the advance costs on a SF 1164. The form must cite the Travel Authorization document number and be signed by your Division Director. When new FY money is available, process an amendment to the existing Travel Authorization for the remaining costs registration and remember to delete the costs for which you have already been reimbursed. Fax a copy of the 1164 with your receipts and any other Expense Report documentation. Years) for charges going into the next fy
https://access.nsf.gov/+CSCO+dh756767633A2F2F7661667671722E6166732E746269++/travel/faq/facts.
jsp#
Travel Planning - 300% Actual
Lesson Learned: Ensuring you have enough funds obligated to cover expenses incurred during travel is important. Sometimes 125% Conference is not enough. Here are some considerations that may require increasing the obligation to 300%:
- Is the hotel cost going to be covered under the 125%?
- Has the car rental final bill (daily rate plus additional fees) enough?
- Ground transportation on international travel, paid outside Sato and paid with FX currencies considered?
Expense Report - Checklist
Check-out this Inside NSF Link to access this important checklist that guides you with ease through the submission of expense reporting.
Blue Skies
Don't forget to do a search of topics under Blue Skies as updates to travel subject matter is discussed. Expanded explanations related to certain policies are found. When you might not be able to locate a particular policy or procedure under a particular topic, try doing a keyword search. You'd be surprise what valuable information you can be led to. Here is a sampler of topics taken from August 2009.Blue Skies - August 14, 2009.
IN THIS ISSUE
Secure Flight Implementation Information
Travel Information Requests
FY Year-End Actions
FY 10 City Pair Fares
Flight Change Costs
New JP Morgan Chase Travel Card
Rental Car/GPS Policies
POV Mileage for IR/D Home
Clarification on Per Diem for Combined Official Travel and IR/D Home Travel
Use of Day Room on International Travel
Obtaining a Dummy SSN to Enter a Foreign Panelist in FedTraveler
FedTraveler Updates
IN THIS ISSUE
Secure Flight Implementation Information
Travel Information Requests
FY Year-End Actions
FY 10 City Pair Fares
Flight Change Costs
New JP Morgan Chase Travel Card
Rental Car/GPS Policies
POV Mileage for IR/D Home
Clarification on Per Diem for Combined Official Travel and IR/D Home Travel
Use of Day Room on International Travel
Obtaining a Dummy SSN to Enter a Foreign Panelist in FedTraveler
FedTraveler Updates
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